When you type anything in Microsoft Word® and save, it generally becomes a “document.” Depending on what version of the software that you have, it will have a specific extension when you save it, such as .doc in versions 1997-2003 or .docx in version 2007-2013. The advantage of any word processing software is that you can set up a form, letter, or agreement and use it repeatedly, saving you and/or your personnel hours of time.
However, a disadvantage to the document you create is that anyone, including you, can “save” it in an altered state unless there are certain protections in place. This can lead to future errors in documentation for your company. Eventually, it may not resemble the form that you created. You could lose important wording or even the original document. Read more →